Privacy Policy

Last Updated: January 19, 2026

EINZ ("we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage with our services. For specific information about how we use cookies, please see our Cookie Policy.

1. Information We Collect

1.1 Personal Information You Provide

We collect information that you voluntarily provide to us when you:

• Register for conferences or events
• Subscribe to our newsletter or mailing lists
• Contact us through forms on our website
• Create an account or profile
• Apply for partnerships or sponsorships

This information may include: name, email address, phone number, professional affiliation, job title, mailing address, payment information, and any other information you choose to provide.

1.2 Automatically Collected Information

When you access our website, we automatically collect certain information, including:

• Device information (browser type, operating system, device identifiers)
• Log data (IP address, access times, pages viewed, links clicked)
• Location data (general geographic location based on IP address)
• Cookies and similar tracking technologies

1.3 Third-Party Analytics

We use third-party analytics services (such as Google Analytics) to help understand how users interact with our website. These services may collect information about your use of our website and other websites over time.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To provide, maintain, and improve our services
• To process conference registrations and manage event logistics
• To communicate with you about conferences, events, and updates
• To send marketing communications (with your consent where required)
• To respond to inquiries and provide customer support
• To analyze website usage and improve user experience
• To detect, prevent, and address technical issues or security threats
• To comply with legal obligations and enforce our terms

3. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the data and the context:

• Contract Performance: Processing necessary to fulfill our contractual obligations (e.g., conference registration)
• Consent: You have given explicit consent for specific processing activities
• Legitimate Interests: Processing necessary for our legitimate business interests (e.g., improving services, marketing)
• Legal Obligation: Processing required to comply with legal requirements

4. Information Sharing and Disclosure

4.1 Third-Party Service Providers

We share your information with third-party service providers who perform services on our behalf, including:

• Event management and registration platforms
• Email marketing services (e.g., Mailchimp, SendGrid)
• Payment processors
• Website hosting and analytics providers
• Customer relationship management (CRM) systems

4.2 Business Transfers

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction.

4.3 Legal Requirements

We may disclose your information if required by law, legal process, or governmental request, or to protect our rights, property, or safety, or that of others.

4.4 With Your Consent

We may share your information for any other purpose with your explicit consent.

5. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws different from those in your jurisdiction. We take appropriate safeguards to ensure your personal data remains protected in accordance with this Privacy Policy, including:

• Standard Contractual Clauses approved by the European Commission
• Privacy Shield certification (where applicable)
• Other legally approved transfer mechanisms

6. Your Rights and Choices

6.1 GDPR Rights (EEA Residents)

If you are in the EEA, you have the following rights:

• Access: Request access to your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your personal data
• Restriction: Request restriction of processing
• Portability: Request transfer of your data to another organization
• Object: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent at any time (where processing is based on consent)

6.2 California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have the following rights:

• Right to Know: Request information about personal data collected, used, disclosed, or sold
• Right to Delete: Request deletion of your personal data
• Right to Opt-Out: Opt out of the "sale" or "sharing" of personal data
• Right to Correct: Request correction of inaccurate personal data
• Right to Limit Use: Limit the use and disclosure of sensitive personal information
• Right to Non-Discrimination: Exercise your rights without discriminatory treatment

Note: We do not "sell" personal information as defined by the CCPA. We may share information with third-party service providers as described in this policy.

6.3 Marketing Communications

You can opt out of receiving marketing emails by clicking the "unsubscribe" link in any marketing email or by contacting us at jan@einz.icu.

6.4 Exercising Your Rights

To exercise any of your privacy rights, please contact us at jan@einz.icu. We will respond to your request within the timeframe required by applicable law (typically 30 days for GDPR, 45 days for CCPA).

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect information about your browsing activities. Types of cookies we use include:

• Essential Cookies: Necessary for website functionality
• Analytics Cookies: Help us understand how visitors use our website
• Marketing Cookies: Used to deliver relevant advertisements
• Preference Cookies: Remember your settings and preferences

You can control cookies through your browser settings or our cookie consent banner. For detailed information about the specific cookies we use, how long they last, and how to manage your preferences, please review our Cookie Policy.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider when determining retention periods include:

• The nature and sensitivity of the information
• The purposes for which we process the information
• Legal and regulatory requirements
• Legitimate business needs

9. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and audits
• Access controls and authentication mechanisms
• Employee training on data protection

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

10. Children's Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If you believe we have collected information from a child under 16, please contact us immediately.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. Your continued use of our services after changes are posted constitutes your acceptance of the revised policy.

13. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

14. Supervisory Authority

If you are in the EEA and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection supervisory authority.

15. Do Not Track Signals

Some browsers have a "Do Not Track" feature that lets you tell websites you do not want your online activities tracked. We currently do not respond to Do Not Track signals.